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[EN]
In order to take into account all the changes that have taken place since the IMA was founded four years ago, the Statutes of our Association have undergone a general revision.
Extensive adjustments were made with regard to the definition of the purpose of the Association (Article II) and the Membership (Article V) in order to state clearly in view of the EU Copyright Directive coming into force in June 2021 that we are not a service provider but only operate our website for registered members of the Association to share content for which the members themselves have the exclusive copyright.
Furthermore, it was arranged that in the event of liquidation (Article XI), if there is money for it, a pro rata refund of prepaid membership fees will be made, and in what order. In addition, the terms of engagement of the members of the Association's Board have been made more specific (Article VII).
It is intended to propose these amended Statutes for approval at the
Ipernity General Assembly (IGA) on March 28, 2021.
▶️ Amended statutes in English language (full text)
▶️ Documentation of the amendment history (pdf-file)
[FR]
Afin de prendre en compte tous les développements intervenus depuis la création de l'IMA il y a quatre ans, les Statuts de notre Association ont fait l'objet d'une révision générale.
Des ajustements importants ont été apportés à la définition de l'objet de l'Association (article II) et des membres (article V) afin d'indiquer clairement, dans la perspective de l'entrée en vigueur de la Directive Européenne sur le Droit d'Auteur en juin 2021, que nous ne sommes pas un fournisseur de services mais que nous exploitons notre site web uniquement pour les membres enregistrés de l'Association afin de partager des contenus dont les membres eux-mêmes ont le droit d'auteur exclusif.
En outre, il a été convenu qu'en cas de liquidation (article XI), s'il y a de l'argent pour celle-ci, un remboursement au prorata des cotisations d'adhésion payées d'avance sera effectué, et dans quel ordre. En outre, les conditions d'engagement des membres du Conseil d'Administration de l'Association ont été précisées (article VII).
Il est prévu de proposer ces Statuts modifiés pour approbation lors de
l'Assemblée Générale (IGA) du 28 mars 2021.
▶️ Statuts modifiés en langue française (texte entier)
▶️ Documentation de l'historique des amendements (fichier pdf)
[DE]
Um alle Veränderungen zu berücksichtigen, die seit Gründung der IMA vor vier Jahren stattgefunden haben, wurde unsere Vereinssatzung einer Generalrevision unterzogen.
Umfangreiche Überarbeitungen wurden bei der Definition des Vereinszwecks (Artikel II) und der Mitgliedschaft (Artikel V) vorgenommen, um im Hinblick auf die im Juni 2021 in Kraft tretende EU-Urheberrechtsrichtlinie deutlich zu machen, dass wir kein Dienstleister sind, sondern unsere Website nur für registrierte Mitglieder des Vereins betreiben, um Inhalte zu teilen, an denen die Mitglieder selbst das ausschließliche Urheberrecht haben.
Des Weiteren wurde geregelt, dass im Fall einer Liquidation (Artikel XI), soweit Geld dafür vorhanden ist, eine anteilige Rückzahlung der vorausbezahlten Mitgliedsbeiträge erfolgt, und in welcher Reihenfolge. Außerdem wurden die Tätigkeitsbeschreibungen der Mitglieder des Vereinsvorstands konkretisiert (Artikel VII).
Es ist vorgesehen, diese geänderte Satzung der Mitgliedervollversammlung am 28. März 2021 zur Genehmigung vorzuschlagen.
▶️ Geänderte Satzung in deutscher Sprache (Vollversion)
▶️ Dokumentation des Änderungsverlaufs (pdf-Datei)
STATUTES OF THE “IPERNITY MEMBERS ASSOCIATION” (IMA)
ARTICLE I – CONSTITUTION
An Association governed by French civil law (the Code Civil) of 1 July 1901 and the decree of 16 August 1901, entitled “Ipernity Members Association”, is hereby established, hereinafter also referred to as “Association” or “IMA” for short.
ARTICLE II – PURPOSE
Section 1 – Purpose: The purpose of the Association is to provide a website for its registered members that allows the upload
andorSection 2 – Task: It is the task of the Association to maintain and administer this website and to keep it publicly accessible. Furthermore, it is the task of the Association to promote the website by reasonable and considered means of advertising.
Section 3 – Fiscal year: The fiscal year of the Association shall be the calendar year (1 January - 31 December).
Section 4 – Non-Profit: The Association is a non-profit organization. Membership contributions shall be used exclusively to cover the costs incurred in fulfilling the purpose of the Association. Long-term surpluses must not be generated.
ARTICLE III – HEADQUARTERS
Section 1 – Registered office: The registered office of the association is fixed at the following address: 16 Rue Marie Gausson, 94350 Villiers-sur-Marne, France.
Section 2 – Change of registered office: The registered office of the Association may be transferred by a simple majority vote of the Board of the Association (hereinafter: the “Board”).
ARTICLE IV – DURATION
The duration of the Association is unlimited.
ARTICLE V – MEMBERSHIP
Section 1 – Requirements
Section 2 – Guest membership: Guest membership is initiated by registering
on the loginvia the registrationSection 3 – Full membership:
Section 4 – Membership contribution: The amount of the membership contribution depends on the desired range of functions and storage space volume. It shall be set annually by the General Assembly of members for all options. The reference currency is the
US DollarEuroEuro,and,Section 5 – Membership privileges: Each registered member is allowed to use the website
at leastare entitles tohaveSection 6 – Termination: A full membership expires automatically if a full member fails to pay a due membership contribution. In this case, the member’s account will be downgraded to a guest account (guest membership) with limited access to the website functions and reduced storage space. Content that exceeds the limits for guest memberships will be deleted in accordance with a procedure set out in the Terms of Use with the deadlines specified therein. It is not recoverable thereafter. Irrespective of this, each membership expires by deletion of the member’s account.
ARTICLE VI – MEETINGS OF MEMBERS
Section 1 – Ipernity General Assembly: An Annual Meeting of Members shall be held in March. The date and time shall be decided by the President. Given the
globalinternationalSection 2 – Extraordinary Meetings: Extraordinary Meetings of members may be convened by the President or a simple majority of the Board. A petition signed by five percent of the members of the Association may also call an Extraordinary Meeting.
Section 3 – Notice of the Meeting: A notice of the meeting and an agenda for each meeting shall be given to all members entitled to vote. The notice shall be posted on the Association's website in the Club News. The notice must be given at least two weeks before the meeting.
Section 4 – Agenda: Only items on the agenda shall be considered at the Ipernity General Assembly and at Extraordinary Meetings.
Section 5 – Quorum: Full members present at any duly announced Meeting constitute a quorum. Members are considered present if they are connected online at the time of the meeting. They must register beforehand to attend the meeting and prove their identity by means of some form of identification containing a photo (ID card, drivers license, etc.).
Section 6 – Voting: All decisions and motions to be voted upon shall be endorsed by a simple majority of the full members present at the Meeting. Members of the current Board of the Association and candidates for the new Board of the Association are not entitled to vote on their own mandates.
Section 7 – Decisions: Decisions of the General Assembly are binding on the Board and all members of the Association.
Section 8 – Report: Minutes of the Ipernity General Assembly and Extraordinary Meetings including all decisions, motions, and actions taken shall be compiled by the Secretary, duly recorded, archived and published on the Association’s website in the Club News.
Continuation ⏩
Section 1 – Composition and responsibilities of the Board: The Board of the Association consists of five members. To the extent permitted by law, they may deputise for each other and reassign the duties described below at any time during the term of office by resolution.
A: The President
The President shall be the official representative of the Association vis-à-vis authorities, banks and business partners. He/she shall be inscribed as such in the official register of associations and with the banks. He/she is the official representative of the Association in public. He/she is fully authorised to sign for the fulfilment of his/her tasks and receives full access to the ipernity database (via admin tool). He/she shall also have full access to the Association's bank accounts.
Duties: Defining the strategy in consultation with the entire Board and the advisors. Appointing advisors. Liaising with the authorities. Being the highest authority in settling internal conflicts. Convening the annual general meeting (IGA). Preparing and presenting the annual activity report. Chairing the regular Board meetings. Clarifying decision-relevant issues before all meetings together with the other Board colleagues and the advisors. Issuing warnings to members in case of serious violations of the Terms of Use (copyright violations, hate speech, pornography, etc.). Blocking member accounts in case of repeated violations despite warnings. Monitoring the activities of the Treasurer. In the case of a relocation of the association's headquarters or re-founding: Coordination of all necessary official measures.
B: The Vice President
The Vice President of the Association can stand in for the President in dealings with authorities and business partners and is entered as such in the official register of associations. He/she shall be the official representative of the President in public. He/she is fully authorised to sign on behalf of the Association's President and shall have full access to the ipernity database (via the admin tool).
Duties: Maintaining a list of all club members independently of the website. Generating regular statistics and forecasts on membership trends. Creating and publishing the periodical Club News ⚠️. Maintaining relations with the media. Selecting and finalising eye-catching images for the homepage. Creating and distributing press releases. Coordinating all activities to promote the club website to appropriate advertisers.
⚠️ = This task is time-critical and therefore requires an appropriate presence.
C:The Treasurer
The treasurer must be an EU citizen. He/she is authorised to sign with banks and business partners. He/she shall be registered in the official register of associations and with the banks. He/she will be given access to all bank accounts and PayPal (two-factor authentication) to perform his/her duties. He receives access to the AWS console and full access to the ipernity database (via admin tool). Basic knowledge of Excel is required to maintain existing spreadsheets.
Duties: Drawing up the annual budget. Regular prompt monitoring of the budget for deviations. Ad-hoc information for the Board in the event of major irregularities. Drawing up quarterly reports for the Board. Drawing up the annual financial report with explanations of any special business transactions. Drawing up and regular updating of the medium-term forecast (5 years). Regular prompt monitoring of the bank account ⚠️. Ensuring liquidity for the payment of periodic invoices ⚠️. Payment of aperiodic invoices ⚠️. Manual release of subscription renewals made via bank transfer ⚠️. Regular timely monitoring of the PayPal account ⚠️. Regular transfer of PayPal surpluses to the bank account. Fixed-interest investment of surplus liquidity. Regular timely maintenance of the cash book ⚠️. Monthly review of incoming invoices for correctness. Economic optimisation of AWS server agglomeration (Reserved Instances).
⚠️ = This task is time-critical and therefore requires an appropriate presence.
D: The Webmaster
The webmaster coordinates all technical measures required to maintain the operational performance of the Association’s website. This requires full access to the ipernity database (via admin tool) and unrestricted access to the AWS console. Basic knowledge and skills in HTML, PHP, CSS, mySQL and Javascript are useful for the timely resolution of simple faults. Additional IT knowledge and skills are desirable.
Duties: Permanent monitoring of the system-generated error messages (Nagios, AWS Cloudwatch, Google Suite, mail accounts of the Association) ⚠️. Fixing simple malfunctions. Adapting the ipernity software to any updates of the operating software used. Adapting the ipernity software to changing interfaces. Quarterly upload of the frontpage images. Setting up an information banner as required. Adaptation of the user interface to changing requirements and/or wishes of the users. Targeted queries of the database on a case-by-case basis to support the Board colleagues in their work. Technical optimisation of the AWS servers (security, performance). Technical optimisation of the S3 data storage (Intelligent Tiering). Contact person to IT service providers who have to be involved on a case-by-case basis to resolve difficult problems. In case of software migration or reprogramming: Technical project coordination.
⚠️ = This task is time-critical and therefore requires an appropriate presence.
E: The Moderator
The Moderator coordinates all internal matters of the Board and is responsible for the timely handling of membership matters.
Duties: Convening regular board meetings. Preparing the agenda and draft resolutions for board meetings. Taking minutes of the Board meetings. Maintaining, distributing and archiving the association's records. Preparing and publishing the IGA agenda in a timely manner. Taking the minutes of the IGA. Responding to general enquiries from members (tickets) ⚠️. Handling the complaint of inappropriate content ⚠️. Checking release of pictures for the gallery ⚠️. Removing spam ⚠️. Officially welcoming new members in their guestbook and via Iper-Mail ⚠️.
⚠️ = This task is time-critical and therefore requires an appropriate presence.
Section 2 – Role and compensation: The Board of the Association is responsible for the general policy and management of the Association. The
itstheirSection 3 – Term of office: The members of the Board are appointed for a period of two years.
Section 4 – Overlapping terms, first term: To ensure that not all Board mandates are vacated in the same year only the President, the Treasurer and the Moderator will be elected at the first regular Ipernity General Assembly meeting in 2019 for a term of two years. The Vice President and the Webmaster will be elected for one year only and shall be due for re-election in 2020.Section
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Continuation ⏩
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The Executive Assistants shall not have access to the Permanent Online Meeting as per section 10 above andTheyARTICLE VII a – ADVISORY COUNCIL
Section 1 – Appointment and role: The Board may appoint and dismiss Advisors forming the Advisory Council. The Advisory Council shall advise the Board upon request and be available for the handling of self-contained work packages or tasks delegated by the Board. Advisors may initiate motions but have no vote on Board decisions. The Advisors have to be full members of the Association. Advisors resign by a simple email to the Board. Their appointment shall automatically expire on the day of the General Assembly. They may be reappointed at any time.
Section 2 – Information exchange: The Advisory Council shall have access to all communications exchanged between the Board members and are free to comment on all communications. As this information may be confidential it must not be communicated to the public or to members of the Association.
ARTICLE VII b – CASH AUDITORS
Section 1 – Election and role: The full members present at the Ipernity General Assembly shall appoint two Cash Auditors who shall be responsible for certifying the annual financial report compiled by the Treasurer prior to the Ipernity General Assembly. The Cash Auditors shall present their report at the Ipernity General Assembly and – if they confirm a proper bookkeeping and complete financial records – propose a motion to discharge the Board.
Section 2 – Term and membership: The Auditors will be elected for one year. Any full member may be elected as Cash Auditor except for members of the Board.
ARTICLE VIII – FINANCE COMMITTEE
ARTICLE IX – RESOURCES
Section 1 – Resources: The Association's resources consist of member contributions, donations and income from financial and investment interests.
ARTICLE X – AMENDMENTS
Section 1 – Amendments: The Board may propose amendments to the statutes to the General Assembly. Proposed amendments shall be published on the Association website in the Club News and must be ratified by a simple majority of the full members at the next Ipernity General Assembly to become effective.
ARTICLE XI – LIQUIDATION
Section 1 – Liquidation: The liquidation of the Association shall be decided by a two-thirds vote at the regular Ipernity General Assembly or an Extraordinary Meeting of members. In the event of liquidation, all debts to banks or business partners must be paid in the first instance, as well as the remuneration for any external liquidator to be appointed. Secondly, donations for social purposes must be returned to the donors pro rata. In the third place, advance contribution payments over a period of 12 months are to be refunded pro rata. In fourth place, the regular contribution payments are to be refunded pro rata. Refunds to members will be made
exclusively via PayPal,CERTIFICATION
These Statutes were revised on March 1, 2021, to reflect operational changes. It will be proposed for approval at the General Assembly on March 28, 2021.
These Statutes were revised on February 23, 2019. The amendments were approved by the General Assembly of Members on March 31, 2019.
These statutes were approved unanimously by the founders of the Association at the Constitutive Assembly of the Association on February 18, 2017.
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This English translation of the statutes is
STATUTS CONSTITUTIFS DE L’ASSOCIATION DES MEMBRES D’IPERNITY (IMA)
ARTICLE I – CONSTITUTION
Il est fondé entre les adhérents aux présents statuts une association régie par la loi du 1er juillet 1901 du Code Civil et le décret du 16 août 1901, ayant pour titre : « Association des Membres d’Ipernity », ci-après également dénommé « Association » ou « IMA » en abrégé.
ARTICLE II – OBJET
Section 1 – Objet : L’objet de l’Association est de fournir un site web à ses membres enregistrés qui permet
de téléchargerd'uploader et de stockeretouSection 2 – Tâche : L'Association a pour tâche de maintenir et d'administrer ce site web et de le maintenir accessible au public. En outre, l'Association a pour mission de promouvoir le site web par des moyens publicitaires raisonnables et réfléchis.
Section 3 – Année fiscale : L’année Fiscale de l’Association sera l’année calendaire (1er Janvier – 31 Décembre).
Section 4 – Non-lucrativité : L’Association est une organisation à but non lucratif. Les cotisations des membres sont utilisées exclusivement pour couvrir les frais encourus dans la réalisation de l'objet de l'association. Des excédents à long terme ne doivent pas être générés.
ARTICLE III – SIEGE SOCIAL
Section 1 – Siège social : Le siège social de l’Association est fixé à l’adresse suivante : 16 Rue Marie Gausson, 94350 Villiers-sur-Marne, France.
Section 2 – Changement de siège social : Le siège social de l’Association pourra être transféré par simple vote majoritaire du Conseil d’Administration (dénommé ci-après : le Conseil).
ARTICLE IV – DUREE
La durée de l’Association est illimitée.
ARTICLE V – ADHESION
Section 1 – Conditions
d’adhésion à l’AssociationSection 2 – Adhésion en tant qu'invité : L'adhésion en tant qu'invité est initiée par l'enregistrement sur la page de connexion du site web
Section 3 – Adhésion à part entière : L'adhésion à part entière nécessite l'acceptation préalable de l'Association en tant que membre invité. L'adhésion à part entière commence par le paiement de la cotisation après accord préalable sur les conditions d'adhésion
Section 4 – Cotisation de membre : Le montant de la cotisation dépend de la gamme de fonctions souhaitée et du volume de l'espace de stockage. Il est fixé annuellement par l'Assemblée générale des membres pour toutes les options. La monnaie de référence est
le dollar américainl'euroeuro,dollar américainSection 5 – Privilèges des membres : Chaque membre enregistré est autorisé à utiliser le site web
au moins dans la mesuredans les conditions prévuesont droit àdisposent d'Section 6 – Résiliation : Une adhésion à part entière expire automatiquement si un membre à part entière ne paie pas la cotisation due. Dans ce cas, le compte du membre sera déclassé en compte d'invité (adhésion d'invité) avec un accès limité aux fonctions du site web et un espace de stockage réduit. Le contenu qui dépasse les limites de l'adhésion d'invité sera supprimé conformément à une procédure définie dans les conditions d'utilisation avec les délais qui y sont spécifiés. Il n'est pas récupérable par la suite. Indépendamment de cela, chaque adhésion expire par la suppression du compte du membre.
ARTICLE VI –ASSEMBLÉES DES MEMBRES
Section 1 – Assemblée Générale d'Ipernity : Une assemblée annuelle des membres aura lieu en mars. La date et l'heure en sont fixées par le président. Compte tenu du caractère international de l'Association, la réunion se tiendra en ligne. Les détails et les procédures y afférentes seront communiqués dans l'invitation à l'Assemblée Générale. Lors de l'Assemblée Générale d'Ipernity, les membres titulaires présents prennent connaissance du rapport financier annuel et du rapport d'activité du Conseil d'administration. Ils déchargent le Conseil d'administration de l'Association de sa responsabilité pour toutes les activités menées au cours de l'exercice financier écoulé
Section 2 – Assemblées Extraordinaires : Les Assemblées Extraordinaires des membres peuvent être convoquées par le Président ou par une majorité simple des membres du Conseil d'Administration. Une pétition signée par cinq pour cent des membres de l'Association peut également convoquer une Assemblée Extraordinaire.
Section 3 – Avis de réunion : Un avis de réunion et l'ordre du jour de chaque réunion doivent être remis à tous les membres ayant le droit de vote. L'avis sera publié sur le site Web de l'Association dans le Infos Club. L'avis de réunion doit être communiqué au moins deux semaines avant la réunion.
Section 4 – Ordre du jour : Seuls les points inscrits à l'ordre du jour peuvent être examinés lors de l'Assemblée Générale et lors d’une Assemblée Extraordinaire.
Section 5 - Quorum : Les membres à plein titre présents à toute assemblée dûment annoncée en constituent le quorum. Les membres sont considérés comme présents s'ils sont connectés en ligne au moment de la réunion. Ils doivent s'inscrire au préalable pour participer à la réunion et prouver leur identité au moyen d'une pièce d'identité avec photo (carte d'identité, permis de conduire, etc.).
Suite ⏩